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Written submission template: Appeal of an academic integrity outcome

If you have received an academic integrity allegation outcome and would like to submit an appeal, please contact our Advocacy team for a free appointment. Our experienced team can support you through the process.

If you have received a academic integrity allegation breach outcome and would support preparing the written submission for an appeal, we’re here to help.

Here is a written submission template that you can use when submitting an academic integrity outcome appeal. Please feel free to use this template to write your appeal. Please ensure you have read our Appeal of an Academic Integrity Outcome webpage prior to writing your written submission. Please also consider contacting a DUSA Advocate for support with submitting your appeal.

Please note: These example written submissions are only for appealing an outcome regarding a proven breach of academic integrity, i.e. you have already received an Academic Integrity Breach Allegation Outcome. If you have not already received an Outcome, you can access the Academic Integrity Breaches webpage here.

Below are two different example written submissions. Please ensure you choose the right one for your appeal. If you are not sure which template is right for you, you can contact us here for support.

Example written submission 1 – for appealing academic integrity outcomes related to units studied from Trimester 1 2021 onwards


Deakin University Appeals Committee
Deakin University

(insert address of your campus)
(insert date)


Dear Deakin University Appeals Committee members,

Re: Appeal against a faculty decision or outcome regarding a proven breach of academic integrity in Assessment Item: in <insert unit code> Assessment item <insert name of Assessment Item> in <insert Trimester, year>.


I, (insert name), want to appeal against a decision of a Faculty Academic Integrity Committee to (insert decision and outcome (penalty) as indicated on the faculty outcome letter) pursuant to section 36 of the Academic Board Regulations.

Include a brief introduction here

  • Provide some information about yourself.
  • I am appealing on the grounds of (briefly state which of the four possible grounds you are basing your appeal on).
  • [Then use whichever subheadings below are relevant and include an explanation for each ground you are appealing on.]

Misapplication of process

  • Detail which university process/es or procedure/s were not followed properly.
  • Describe how you think the misapplication of process resulted in material disadvantage occurring, e.g. disadvantage in relation to the decision to find the breach of academic integrity proven and/or the outcome (i.e. penalty) received.
  • Refer to relevant Deakin University procedures and/or regulations to support your statements.

Decision manifestly wrong

  • Explain why the decision the Faculty Committee made is plainly and obviously wrong. You will need to provide details and evidence that a mistake or an error in reasoning has been made by the Faculty Committee.
  • You may also find it useful to refer to the relevant procedures and regulations. For example, Section 31 of the Academic Board Regulations lists the principles guiding decision makers. These include the need to comply with natural justice and ensure investigations are impartial. If you think decision making was partial or biased, or that irrelevant evidence was relied on by the Faculty Committee in reaching a decision, you will need to provide concrete examples and evidence of this, referring to relevant documents such as the academic integrity allegation documents and/or the academic integrity outcome letter.

Outcome manifestly excessive, inappropriate or not available in the circumstances

  • Explain why you believe the outcome (i.e. the penalty) is excessive or inappropriate in light of the evidence previously presented. If the outcome you received was not in accordance with Schedule A, explain this. If relevant, you could also check Schedule 1 (Academic Board Regulations, pg. 17).

New evidence

  • Explain the new information/supporting documentation you now have that you were not previously able to provide and how this new evidence could have affected the outcome or the decision.
  • Indicate the reason why you were unable to provide this information earlier. For example, your medical practitioner was on leave, or your documents were in a place you were unable to access, or another reason.
  • Explain how the new evidence either supports you not having breached academic integrity or addresses the circumstances surrounding the breach of academic integrity that occurred.

Conclusion

  • Summarise your main points and include how the decision has affected you or will affect you.

Yours sincerely,

Student Name

Student ID,
Mailing Address,
Telephone,
Email,
Attachments

Provide copies of any documents you think are relevant to your appeal.

Example written submission 2 – for appealing academic integrity outcomes related to units studied prior to Trimester 1 2021

Deakin University Appeals Committee
Deakin University

(insert address of your campus)
(insert date)


Dear Deakin University Appeals Committee members,

Re: Appeal against a faculty decision or outcome regarding a proven breach of academic integrity in Assessment Item: in <insert unit code> Assessment item <insert name of Assessment Item> in <insert Trimester, year>.


I, (insert name), want to appeal against a decision of a Faculty Academic Integrity Committee to <insert decision and outcome (penalty) as indicated on the faculty outcome letter> pursuant to section 29 of Deakin University Regulation 4.1(2) - Academic and Research Integrity.

Include a brief introduction here

  • Provide some information about yourself.
  • You may wish to include information on your integrity, steps you have taken to improve your referencing/academic writing if relevant, etc.
  • I am appealing on the grounds of <briefly state which of the five possible grounds you are basing your appeal on>.
  • [Then use whichever subheadings below are relevant and include an explanation for each ground you are appealing on.]

New Information

  • Explain the new information/supporting documentation you now have that you were not previously able to provide and how this evidence either supports you not having breached academic integrity or supports the circumstances surrounding the breach of academic integrity that occurred.

Outcome too severe

  • Explain why you believe the outcome (penalty) is too severe in light of the evidence already presented. You can only refer to the evidence that you previously submitted. See Schedule A.

Misapplication of procedure

  • Provide details of the university procedure/s that were not followed. Describe how you think this has disadvantaged you in relation to the decision to find the breach of academic integrity proven and/or the outcome (penalty) you received.

Unreasonable Decision

  • Explain why the decision was unreasonable in the circumstances or cannot be supported by the evidence that was available to the faculty committee at the time they made the decision.

Relevant Evidence

  • Detail the evidence that was not considered and/or why you think the faculty committee relied on irrelevant evidence in reaching a decision.

Bias

  • Detail why you believe the faculty committee was biased and what impact you think this had on their decision to find the breach of academic integrity proven and/or the outcome (penalty) you received.

Conclusion

  • Summarise your main points and include how the decision has affected you or will affect you.

Yours sincerely,

Student Name

Student ID,
Mailing Address,
Telephone,
Email,
Attachments

Provide copies of any documents you think are relevant to your appeal.

Advocates can review your appeal letter and provide you with confidential feedback before you finalise it and submit it to the university appeals committee. Please contact us to arrange a free appointment.

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