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Written submission template: Exclusion proposal

If you have received a Exclusion Proposal letter and would like support with your written submission, please contact our Advocacy team for a free appointment. Our experienced team can support you through the process.

If you have received a Exclusion Proposal and would like support with your written submission, we’re here to help.

Here is a written submission template for a responding to an Exclusion Proposal letter regarding your Academic Progress. Please feel free to use this template to write your written submission. Please ensure you have read our Exclusion Proposal webpage prior to writing your written submission. If you would like Advocate to review your draft written submission, please contact us. We can provide support in person, via video, telephone or email.

Exclusion Proposal Written Submission Template

The Secretary
The Faculty Academic Progress Committee

Faculty of
(insert your faculty)
Deakin University

(insert the address of your campus)
(insert date)

Dear Academic Progress Committee Members,

RE: Review against Exclusion

I, (insert name in here), wish to apply for a review against the exclusion proposed in my course, (insert the name of your course here), pursuant to Deakin University Academic Board Regulations.

Brief Introduction

  • Provide the committee with some information about yourself, such as the course you are studying, how many years you have been at Deakin, if you have received any previous conditions etc.
  • You may also like to include some information about how receiving the letter has affected you. This should be kept brief.

State the grounds for your review

1. Circumstances that have affected your academic performance

  • You need to explain to the committee what has been happening in your life which has impacted on your study that led to the Proposal to Exclude. (e.g. Failed to meet the terms of a previous condition.)
  • Provide details of the circumstances/problems that have affected your academic progress such as personal, financial, medical or emotional issues.
  • You should also discuss any weaknesses in academic skills which led to your unsatisfactory performance.

2. Actions you’ve taken/plan to take

  • Provide details about the actions you have taken or plan to take to address these problems/ issues, what assistance you have sought from University services (seeing a counsellor, a language and learning adviser, talking to your Unit Chair, or receiving medical treatment) or external providers.
  • If relevant, discuss changes in living arrangements, personal relationships and your employment commitments.
  • The aim is to convince the committee that you are now (or will be next year/trimester) in a better position to successfully complete your studies. It is extremely important to provide evidence of your efforts to improve your situation.

3. Actions you think are more appropriate for your circumstances

  • Demonstrate to the committee what plans you have in place to ensure your academic success. Address each of your identified problem areas individually and provide solutions to ensure that they will not impede on your future studies.


  • Summarise the main points in a statement and show how the proactive steps you have taken will enable you to be successful in your future studies.
  • Thank the committee for their time in considering your case.

Yours sincerely,

Student Name

Student ID,

Mailing Address,



Attachments: Provide copies of any documents you think are relevant to your case. Some examples include a current course map/plan, statutory declarations, letters of support from a professional person (counsellor/ doctor), academic transcripts, special consideration form, etc.

Advocates can review your written submission and provide you with confidential feedback before you finalise it and submit it to the faculty committee. Please contact us to arrange a free appointment.

Received an Academic Progress letter? Watch this video to learn more and to find out how a DUSA Advocate can support you.

Preparing for an Academic Progress Review Meeting? Watch this video to learn more and to find out how a DUSA Advocate can support you.

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