Written submission template: Proposal to Terminate HDR Enrolment

If you have received a Proposal to Terminate your HDR Enrolment and you would like support with your written submission, we’re here to help.

Here is a written submission template for responding to a Proposal to Terminate HDR Enrolment. Please feel free to use this template to write your written submission. Please ensure you have read our Proposal to Terminate HDR Enrolment page. Please contact us if you would like support from a DUSA Advocate.

Written Submission Template

Graduate Research Academic Progress Committee
Deakin University
[insert date]

Dear Committee Members,

RE: Response to the Proposal to Terminate my [insert Doctoral or Master’s] Enrolment

I, [insert name], wish to request a review of the proposed Termination of my [insert Doctoral or Master’s] Enrolment.

Brief Introduction

• Provide some information about yourself, such as the research you are undertaking, how many years you have been at Deakin, and outline when your Candidate Academic Support Panel commenced and what the initial concerns were.
• You may also like to include some information about how receiving the letter has affected you. This should be kept brief.

I am requesting a review of the proposed decision on the grounds of [briefly state which of the two possible grounds you are basing your review on].

A misapplication of process occurred that resulted in material disadvantage to the candidate.

• Detail which university process/es or procedure/s were not followed properly.
• Describe how you think the misapplication of process resulted in material disadvantage occurring.
• Refer to relevant Deakin University policies, procedures and/or regulations to support your statements.

New evidence that was not known or available at the time of the original decision is now available and could have affected the outcome of the decision.

• Explain the new information/supporting documentation you now have that you were not previously able to provide and how this new evidence could have affected the outcome of the decision.
• Indicate the reason why you were unable to provide this information earlier. For example, your medical practitioner was on leave, or your documents were in a place you were unable to access, or another reason.
• Explain how the new evidence supports you in continuing in your candidature and demonstrates your progress.

Supporting evidence

List the evidence you are providing as part of your review request. Summarise and explain the link between the evidence you are providing and your nominated grounds of review.

Conclusion

Summarise your main points.

Yours sincerely,

Student Name
Student ID
Mailing Address
Telephone
Email

DUSA Advocates can review your draft written submission (and your supporting documents) and provide you with free, confidential feedback before you finalise your review and submit it to the Graduate Research Academic Progress Committee. Please contact us to arrange a free appointment.