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Written submission template: Condition Proposal

If you have received a Condition Proposal letter and would like support with your written submission, please contact our Advocacy team for a free appointment. Our experienced team can support you through the process.

If you have received a Condition Proposal Letter and would like support with your written submission, we’re here to help.

Here is a written submission template for a responding to a Condition Proposal letter regarding your Academic Progress. Please feel free to use this template to write your written submission. Please ensure you have read our Condition Proposal webpage prior to writing your written submission. If you would like Advocate to review your draft written submission, please contact us. We can provide support in person, via video, telephone or email.

Condition Proposal Written Submission Template

The Secretary
The Faculty Academic Progress Committee
Faculty of
(insert your faculty)
Deakin University

(insert the address of your campus)
(insert date)

Dear Academic Progress Committee Members,

RE: Review of Condition

I, (insert name in here), wish to apply for a review against the condition proposed in my course, (insert the name of your course here), pursuant to Deakin University Academic Board Regulations.

Brief Introduction

Provide the committee with some information about yourself, such as the course you are studying, how many years you have been at Deakin and your academic history. You may also like to include some information about how receiving the letter has affected you. This should be kept brief.

State the grounds for your review

1. Circumstances that have affected your academic performance

  • Your circumstances may have impacted on your ability to pass units within the Trimester, such as family, financial, medical, academic or emotional issues.
  • If you disagree with the condition you can explain why and how it will negatively impact your future studies.
  • If you are accepting the condition, but are required to respond in writing, it is important to identify what caused the unsatisfactory progress.

2. Actions you’ve taken/plan to take

  • Provide details about the actions you have taken or plan to take to address these problems. This could be seeing a counsellor, a Deakin language and learning adviser, or receiving medical treatment.
  • If relevant, discuss changes in living arrangements, personal relationships and your work commitments etc. if they have impacted on your studies. The main point is to demonstrate to the committee that you are now (or will be next year/ trimester) in a much better position to successfully complete your studies.
  • Provide evidence of your change of circumstances.


  • Summarise the main points of your submission, and ask the committee to amend the condition to better reflect your capacity.

Thank the committee for their time in considering your case.

Yours sincerely,

Student Name
Student ID,
Mailing Address,

Attachments: Provide copies of any documents you think are relevant to your case. Some examples include a current course map/plan, statutory declarations, letters of support from a professional person (counsellor/ doctor), academic transcripts, special consideration form, etc.

Advocates can review your written submission and provide you with confidential feedback before you finalise it and submit it to the faculty committee. Please contact us to arrange a free appointment.

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